Main reasons for Duplicate Emails in Outlook
Duplicate emails in MS Outlook is not rare in a business environment. Users need to check the emails and should delete the duplicates but users must be careful about important emails. However, with the increase of duplicate emails, manual deletion is not feasible. It can take hours and lot of efforts. Therefore, the wise decision is to find out the reasons and correct solution for duplicate emails. It is not easy to remove duplicates without compromising data. But through this post, we have tried to explain the reasons for duplicate email in Outlook and also suggest ways to remove duplicate email items from Outlook.
Also read: How to Remove Duplicated Messages in Outlook? Know Top Solutions
Top 6 reasons for occurrence of duplicate emails in MS Outlook
There are a lot of reasons behind duplicate emails in Outlook. Below, we have listed top 6 reasons explained for occurrence of duplicate emails in MS Outlook.
1. Received Email is infected or corrupt
In Outlook, duplicate emails copies are result of corruption. It can happen on any sent or received email items. This issue can be resolved instantly from the server end by contacting to IT administrator.
2. Multiple Outlook email accounts
Mostly, users use multiple email accounts in Outlook. If you are using alternate email ids, you will have the same account configured twice and all emails from the alternate account will be received in one Inbox. This will create duplication of emails in Outlook.
3. Synchronizing Outlook emails on multiple devices
It is very common among users to use the same Outlook profile on multiple devices like laptop, tablet, mobile, etc. that leads to creating of multiple copies of emails. This issue can be resolved by deleting emails manually one by one.
4. Importing PST file to current Outlook
Users archive emails into PST for exporting data or backup. If you import the PST file to same Outlook profile from which it was exported then it will create duplicates for complete mailbox data items.
5. Incorrect configuration of rules
By configuring inappropriate rules in Outlook, this becomes messy when an email message is received. Due to incorrect rules, duplicate emails in Outlook mailbox are created.
6. Settings of Outlook not configured correctly
Outlook generates duplicates for every Send/Receive cycle because of account settings. If the checkbox ‘leave a copy of messages on server’ is enabled, in account settings, this can create duplicates. To fix this issue, disable this in Account settings in MS Outlook.
How to remove duplicate emails in Outlook?
After understanding the reasons for duplicate emails in MS Outlook. Now, every user wants to know the solution to remove it but Outlook does not offer any solution to delete duplicate emails.
Hence, to delete duplicate emails in Outlook, users need to pick all duplicate emails and manually delete them. This manual method is effective when few number of emails are saved in the Inbox.
But for large number of duplicated emails in your Inbox, manual method is not feasible. So, to make it easier, try professionals suggested tool i.e. PST File Duplicate Remover Tool. It is a smartly designed application that automatically remove duplicate emails, contacts, notes, tasks, calendars, journals, etc. from Outlook PST and OST files.
Let us see the steps of working of this software:
- Download and Install duplicate remove software on your Windows system.
- Select Folder or File mode and Browse Outlook PST/OST files.
- Mark all items in remove duplicate type option. Also, select remove duplicates across all folders or within each folder.
- Set a location to save the resultant emails of Outlook file.
- Click on Remove Duplicate Emails button and this will remove all duplicate emails from Outlook data file.
Key benefits offered by the software are:
- Smart enough to quickly and automatically delete Outlook duplicate emails
- Remove duplicate emails, contacts, notes, calendars, and other items
- No compulsion for Outlook installation to delete duplicate emails
- Automatically fix duplicates from all folders of MS Outlook file
- Well supportive to protected, ANSI, and Unicode PST file
- Free demo is offered before you buy the license version
- Retain actual database structure and email attributes while deleting Outlook duplicate items
- Multiple PST files loading at once to remove duplicate data items
Bottom Lines
The manual ways to find and remove duplicate from Outlook are not helpful therefore to save users time and efforts, we have explained a professional software that automatically check and fix duplicate data items from Outlook file. Users can check this software performance by downloading free version and for any queries, contact our support staff.
