How to Export Exchange Mailboxes to PST & Import to Office 365?
Many times Exchange to Office 365 migration is required and it is generally performed at organizational level by Exchange administrators. Before you plan to migrate, you have review the best methods. This will help you to successfully move mailboxes from Exchange to Office 365. In this guide, we will help you to make you aware of the methods to migrate mailboxes from Exchange to O365.
Methods to export Exchange mailboxes to Office 365
You have two options to export mailboxes from Exchange to O365 account -
- Manual method to export Exchange mailboxes to PST & import to Office 365
- Automated tool to export Exchange mailboxes to Office 365
The manual method involves two steps -
- Export Exchange mailboxes into PST file
- Import mailboxes into Office 365
Steps to export Exchange mailboxes into PST file
Using Import/Export feature of Outlook, users can export data to PST file. The steps are slightly different in various versions of Outlook.
In Outlook 2019, 2016, and 2013
- In Outlook 2019, 2016, and 2013, to export data to PST, go to File menu and click on Open & Export. Now, click on Import/Export option.
- Choose 2nd option of Export to a file and click Next
- Select Outlook data file i.e. PST format and hit Next.
- Select Exchange mailbox folder that you want to export to new PST. Mark include subfolders and use filter option, if needed. Click Next.
- Browse for the location and choose desired option to manage duplicate items.
- Click Finish button.
This is how Exchange mailbox data to PST file is exported.
Steps to import mailboxes to Office 365 by using Outlook
After exporting Exchange mailbox folder to PST file, you need to import them to Outlook account associated with Office 365.
- Select File menu and click on Open & Export and choose Import/Export
- Select Import from another program or file. Click Next.
- Select Outlook data file .pst and click Next
- Browse and select PST file. Click Next.
- Select the folder in which you want to import PST by providing Office 365 account email address. Click Finish.
Automated tool to export Exchange to Office 365 cloud
The first method is little tricky and lengthy to use. It needs technical experience with users to utilize it. Multiple users want a quick and straightforward solution. Therefore, we offer you a direct and smart professional tool i.e. Softaken Exchange Server Migration software. The software ensures straightforward and safe migration of Exchange all data items into Office 365 account. It conducts the migration safely and quickly. Also, a report of the migration is generated by the software. In a few steps, the migration task is conducted by the software. It offers search and filter options for smart migration.
Steps for Exchange mailbox to Office 365 migration
- Install and Launch Exchange to Office 365 Migration Software.
- Click on Exchange Server mailboxes and enter credentials. Click Next.
- Select the mailboxes that you want to migrate.
- Click on Office 365 option.
- Provide Office 365 account login credentials. Click Next.
- Map source and target mailboxes as per your needs.
- Filter items to migrate from Exchange EDB file
- This will start the migration process and provide a log report of the same. Click Ok.
- Users can save the log report and then click on Finish button.
Key features offered by Exchange to Office 365 Migration Software
- The software offers direct and quick migration of Exchange mailboxes to O365 cloud.
- The program migrates public folder and archive mailboxes
- A reliable and smart solution suitable for large mailboxes
- The utility offers preview facility.
- Multiple advanced filters are available to migrate Exchange to O365.
- Automatic and manual mapping of source mailboxes with target mailboxes is provided by the tool
- Gives you free option to test the software by migrating first 50 items.
- It offers a convenient and smart GUI to handle by all users.
Final Thoughts
This post described two different solutions to export Exchange mailboxes to PST and import to Office 365. The manual solution involves two steps and is a lengthy process that is not an appropriate method so we have introduced a professional Exchange to Office 365 migration tool which is straightforward and allows quick migration of Exchange mailbox items into Office 365 cloud. To know the software, first download the trial version and then get the license keys.
